Skip to Main Content

HKUST Electronic Theses Database: E-thesis Submission

HKUST Theses Submission

The Library collects all HKUST theses and dissertations in both print [before Summer 2020] and electronic format. You are required to submit a PDF copy of the approved version of your theses. The PDF copy will be loaded into the HKUST Electronic Theses database and the HKUST SPD | The Institutional Repository. Doctoral dissertation will also be submitted for indexing and publishing to the ProQuest dissertations & theses A&I database.

Be sure to follow the HKUST Guidelines on Thesis Preparation.

Thesis Submission Procedure

On successful completion of the thesis examination, students must submit:

  • soft copy of your approved thesis (PDF) to Library [for HKUST Electronic Theses Database & HKUST SPD | The Institutional Repository]
  • 1 soft copy of the signed Signature Page and the Authorization Page (PDF) from your department.

Submission Procedures:

  1. Via the Online Thesis Submission System to submit 
    • your approved thesis (PDF)
    • signed signature page (authentic signature, digital signature and signature chop are accepted) & signed authorization page (PDF)
  2. Check the Student Agreement, to grant the Hong Kong University of Science and Technology Library the non-exclusive right to make it available for scholarly research.
    • PhD students: Check the Agreement to deposit thesis to ProQuest, will agree to the Library, on your behalf, to submit the thesis and abstract to the world-recognized ProQuest Dissertation database for publication.

E-thesis PDF File Checking and Printing Service

This simple application will double check your thesis for simple errors that require your attention before submission. It can catch even the smallest error that will prevent full submission (e.g., slight margin errors or excessive blank spaces)

Download the application from MTPC. (Video Guide)

  • Username: e_thesis_app
  • Password: pgso2015

For additional assistance and troubleshooting, refer to Creating PDF files for E-thesis Submission Guide Section F.

Direct inquiries to Mr Joe Wong (

Creating PDF Files

HKUST Library provides utilities for file conversion and PDF creation at the Information Commons (G/F) and the Learning Commons (LG1).

You may use computers at the IC/LC to create PDF files from most applications. 

  • DO NOT make a PDF file by scanning the paper copy of your thesis; the resulting file will be very big and difficult to index.
  • DO NOT lock the PDF file because staff need insert the signature page.

If you have any questions on creating a PDF file, take a look at the PDF Creation Guide or ask at the Information Commons Help Desk for assistance.

Get Assistance

About Thesis Submission

Technical Assistance

Information Commons (IC) Help Desk

Additional Contact Details

   WhatsApp (9701-1055)
   Phone (2358-6760)

  Contact Subject Librarians



Q: What are the requirements for thesis submission?

A: For thesis preparation and formatting, please visit Guidelines on Thesis Preparation for more details.


Q: Is there any format restriction for images or videos in HKUST Electronic Thesis Submission?

A: The HKUST Electronic Thesis Submission Form accepts all kinds of image or video format you provide with unlimited file size. However, please note that you may encounter problems uploading extremely large files due to network problems or other issues.


Q: Who holds the copyright of theses after the submission?

A: According to the University’s Intellectual Property Policy, students hold sole copyright ownership of their thesis. More details about copyright are available at the Copyright Libguide.


Q: When will my thesis be released to the public?

A: If you did not send a request to keep the thesis confidential, your thesis will be released once all the library processes are completed. Otherwise, the thesis will be released when the confidential period ends.


© HKUST Library, The Hong Kong University of Science and Technology. All Rights Reserved.