The Author Accepted Manuscript (AAM) / Final Accepted Manuscript is the final author version of the manuscript, which includes any changes made after peer-review, and it has been accepted by publisher and ready for publication. Documents that have been typeset or copyedited by the publishers are not AAMs. See an example here.
(Adapted from Arthur Smith, University of Cambridge)
The HKUST SPD - Institutional Repository (IR) is managed by library professionals to capture, preserve and provide open access to the research outputs of HKUST researchers. Materials deposited in IR are indexed and make freely available over the web. The IR also provides a dissemination channel for your works that are not going through traditional publishing. In addition to journal articles and book chapters, you are welcome to deposit a copy of your conference paper, technical report, working paper, seminar presentation, and other scholarly work into the IR.
As soon as your peer-reviewed manuscript has been accepted, you can deposit your manuscript via ROS.
You can also use the ROS system or the SPD submission form to deposit an updated version of your accepted manuscript. The Library will help you update it in the SPD-IR.
You are encouraged to upload your accepted manuscript to HKUST SPD Institutional Repository. Open Access increases the visibility and impact of your research output. Many studies show that articles available through OA are cited more often than those available only through subscription.
If you have figures or supplementary materials, you can append them into the AAM document. Alternatively, you can deposit them as separate files when you submit the AAM through ROS. Although RGC doesn't require depositing research data, you are highly recommended to make your data open in Dataspace@HKUST.
DataSpace@HKUST is the data repository and workspace service for HKUST research community. Faculty members and research postgraduate students can use the platform to store, share, organize, preserve and publish research data.
If your manuscript contains any third-party copyright materials (e.g. copyrighted image), you should obtain the permission from the copyright holder before depositing the manuscript to IR. If you are unable to get the copyright permission, please upload instead an edited file of the accepted version of your manuscript with the copyrighted material redacted
As long as one of your HKUST-affiliated colleagues has deposited the AAM into the HKUST SPD Institutional Repository, you don't have to do it again.
No. Only HKUST-affiliated publications are required to deposit in the repository. In particular, journal articles arising from RGC-funded projects approved in or after 2010 should be deposited in IR preferably within six months’ time.
Hybrid journals are subscription-based journals that charge an additional fee to make the article open access while the journal remains behind the paywall.
Article processing charges (APCs) are fees that publishers charge authors to make their publications available via Open Access (OA). The charges vary from publisher to publisher, and journal to journal. For examples (as of April 2019): Nature Communications - USD$5,200; Journal of Optics - USD$2,700.
In the tradition subscription-based business model, libraries handle the subscription agreement with publishers on behalf of the institutions. In the OA model, can libraries help researchers manage or cover APC, thereby lifting the administration or even financial burden from affiliated researchers? Many libraries worldwide are exploring how to do just that; this kind of new arrangement with publishers are called Transformative Agreements (source: HKUST Library Research Bridge)
An embargo delays public access to an article until a predetermined time period has elapsed after the article's publication. The embargo may vary from 6 to 24 months.
The AAM will be kept in a closed deposit until the embargo expires, i.e., the manuscript cannot be made public available yet, but the article's metadata will be made visible to the public on institutional repository and discoverable by search engines.
Yes. You just grant us the right to add your paper to the repository but we don't take your copyright.
It is possible to remove a paper from HKUST SPD, particularly in cases of legal dispute. Contact lbspi@ust.hk with the article to have your paper retracted.
Sherpa RoMEO is a good starting point if you need information on what is allowed by your publisher and whether there is an embargo. You can also check your actual journal’s policy on self-archiving by visiting the author pages on the journal’s website.
Yes! You just grant us the right to add your paper to the repository but we don't take your copyright.
The copyright transfer agreement (CTA) or the publisher's agreement is a legal document that states the condition of publication which can be a full or partial copyright transfer or a license to publish. The CTA may specify various rights that the author does retain, such as whether the author can post the article in an open access repository and under which conditions. If the CTA does not specify what rights the author can retain, the author may have transferred the whole copyright of his or her work to the publisher. When presented with a copyright transfer agreement, authors should therefore take the time to understand what you are signing away. With some negotiations, a compromise can sometimes be reached that can avoid the all or nothing scenario. (sources: CityU Library and HKBU Library)
Creative Commons (CC) licensing was developed as an alternative to "all or nothing" copyright, which some think may inhibit sharing. Instead, it allows a creator to pre-license certain uses, via a "some rights reserved" framework. There are 6 types of Creative Commons License options including (i) CC BY; (ii) CC BY-SA; (iii) CC BY-NC; (iv) CC BY-NC-SA (v) CC BY-ND and (vi) CC BY-NC-ND. CC0 (aka CC Zero) is a public dedication tool, which allows creators to give up their copyright and put their works into the worldwide public domain. CC0 allows reusers to distribute, remix, adapt, and build upon the material in any medium or format, with no conditions. To learn more, see here
If the article’s Digital Object Identifier (DOI) is available from the publisher’s site, we strongly encourage you to include the DOI in the citation record.
